Campus Emergency Response and Evacuation Procedures.pdf
Roberts Wesleyan College takes the safety and welfare of the students, faculty, staff and visitors very seriously. In the event of a property threatening or life threatening situation, the proper community authorities (police / fire departments) would be notified as well as the Emergency Response Team (ERT).
Roberts Wesleyan partners with two local police agencies (Monroe County Sheriff Department and Ogden Police Department) for any criminal, health or safety issues exceeding the limitations of a security officer. Roberts also partners with two fire agencies (Chili and Spencerport Fire Departments) for situations requiring their assistance. The location of the facility on campus would mandate which fire service responds.
In the event of an emergency situation, RWC Campus Safety would notify the proper authorities through 911 giving as much information known at the time while requesting their assistance. Campus Safety would then notify either the VP for Student Development and (or) the Director of Human Resources alerting them of the current situation on campus and informing them of notification made. From this alert to the ERT a decision will be made as to what notification is needed to those on campus.
Campus Emergency Mass Notification is communicated in the following ways:
1. The “Call Them ALL” System-- RWC Faculty, Staff and Students who have voluntarily signed up for this program will receive a voicemail and text message in the event of an emergency on Campus.
2. A Special Bulletin Network allows a message created by the Emergency Response Team (ERT) to appear on all Campus computers currently connected to the intranet.
3. A Campus wide E-mail distribution list has also been set up to notify students and staff of situations and while also giving them any needed directions. This communication would have some delay for actual contact but a small percentage would see this notification as well.
Along with the above notification, a call can be sent out with “Call Them ALL” to pre-selected individuals around campus. These individuals have been assigned to specific buildings. This notification could give directions such as to “lock up the facility” they are assigned to or to station themselves near exits to keep people safely inside if the situation involved an outdoor threat. This would only be used during the normal business hours of the campus.
Once the authorities are on campus, Campus Safety assists all agencies until the emergency is over. The ERT will stay in communication with Campus Safety and the authorities involved to put out Internal as well as external communications as needed.
A test of this system will be scheduled once per year and it will be recorded if there was advance notification to the participants. A debriefing meeting with the ERT members will be scheduled after the drill to discuss the event.