Dropping, Adding, and Withdrawing from Classes

Students may drop a course on a case by case basis, only after consultation with the program director (this may affect financial aid).

Cohort Based Courses and Programs

Dropping a course

A student must meet with the designated representative of his/her program and complete the Drop/Add Form before dropping a course. A student may drop the course without receiving a grade or having the course noted on the transcript during the first week of the course. Students who drop a course are not responsible for the tuition for that course. Students must return to the office all textbooks and material from courses not taken.  If they are not returned, the student will be billed for those materials. Any charge for subsequent courses that may have already been billed will be refunded in full. Dropping a course may alter a student’s financial aid and financial standing with the College. A student should check with the Office of Student Financial Services before taking action.

Withdrawing from a course

To withdraw from a course, the student must notify the program office representative and complete the paperwork.  Students may withdraw from a course and receive a grade of W after the first week and before the last week of the course. Students will be responsible for the course tuition. Students must return to the office all textbooks and material from courses not taken.  If they are not returned, the student will be billed for those materials. No withdrawal is official until the paperwork is returned to the Office of Registration. All unofficial withdrawals from a course are recorded as F.

Withdrawal from a class may alter a student’s financial aid and financial standing with the College. A student withdrawing from a class should check with the Office Student Financial Services before taking action.

Traditional Graduate Programs

Once a semester begins, students may add a course by submitting the proper paperwork with signatures to the Office of Registration during the first five days of the semester.

Students may not withdraw from a course for which they are registered or exchange it for another course or section except by formal permission from the Registrar. Such permission is obtained only on the basis of filing a Change of Registration Form, which can be obtained in the Office of Registration or online at the RWC intranet Registration page. This form must be signed by the Program Director or Administrative Director of the program.  No withdrawal is official until the form is returned to the Office of Registration.

If proper documentation is submitted to the Office of Registration within two weeks following the beginning of a regular semester and within two days following the beginning of the summer session, students may drop a course without receiving a grade or having the course noted on their transcript. As in all other changes of registration, the date the form is received in the Office of Registration is the official date of change. A student may withdraw from a course during the third week through the twelfth week of a semester, or between the third day and last three days of a class in summer session with the permission of both the instructor of the course and the student's advisor. They will receive a "W," which will be noted on their transcript but have no effect on their GPA. Starting with the thirteenth week of a regular semester, or during the last three days of class in a summer session, students cannot withdraw and will be assigned the grade that they earn.  All unofficial withdrawals from a course are recorded as F.

Withdrawal from a class may alter a student’s financial aid and financial standing with the College. A student withdrawing from a class should check with the Office Student Financial Services before taking action.

Return of Federal (Title IV) Financial Aid

If a student withdraws before the end of the semester, the return of Federal financial aid will be based on the guidelines issued by the Federal Government in the 1998 reauthorization.  Federal financial aid will be prorated on a per diem basis using calendar days, with the exclusion of breaks over five days.  Once the 60% point of the semester is reached there is no return of Federal financial aid.

Tuition and Institutional Financial Aid Refund policy for traditional semester programs: